Friends of Old Bega Hospital Inc
Notice of Annual General Meeting 2020
The annual general meeting of the Friends of the Old Bega Hospital Inc will be held at 2pm on Tuesday 13 October 2020 at the Old Bega Hospital, Corkhill Place, Bega NSW.
1. Opening of meeting
2. To confirm the minutes of previous general meeting, the 2019 AGM held on 9 November 2019.
3. To receive from the committee reports on the activities of the association during the last preceding financial year
4. To receive and consider the financial statement and report
5. To elect office-bearers of the association and ordinary committee members
6. General business.
1. Article 29 of the constitution requires 5 financial members to be present to constitute a quorum. The constitution is available on the Friends website, www.obh.org.au. New or non-financial members should contact the Secretary (firstname.lastname@example.org) to pay the annual dues ($10) before the meeting.
2. For agenda item 2, the draft minutes of the 2019 AGM are at Attachment 1 below.
3. For agenda item 3, the president's report is at Attachment 2 below.
4. For agenda item 4, the financial statements are attached.
5. The office bearers of the association are set out in article 16 of the constitution. To be elected are president, vice president, secretary, treasurer, and 3 ordinary committee members. Article 17 of the constitution sets out the processes for nomination and election. The only requirements for nominations are that they must be made in writing, be signed by 2 members of the association and be accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination); and that nominations should be sent to the Secretary 7 days before the meeting. There is no specific nomination form. If following consideration of nominations received in advance there are unfilled positions then further nominations will be accepted at the meeting.
People with no committee experience are encouraged to nominate if they would like to learn about committee processes. Being a committee member involves legal responsibilities, so informal arrangements may need to be made for people under 18. Contact us (email@example.com in the first instance) if you would like to discuss a nomination or the nomination process.
Minutes of the Annual General Meeting of Friends of the Old Bega Hospital Inc on Sunday, November 9, 2019, at the Old Bega Hospital cottage.
Apologies: Val Little, Eric Myers.
Present: Pat Jones, John Reynolds, Richard Bomford, Gordon Beattie, Chris Rogers, Jay Ellard, Claire Lupton.
Minutes of 2017 annual general meeting: Moved: Richard Bomford, seconded: Jay Ellard. Carried.
Moved it be received: Richard Bomford, Seconded. Jay Ellard. Carried.
Balance of membership account: $6,279.87
Balance of public account: $409.00
Balance of public investment account: $55,138.86
The sum of $47 be paid to the NSW Department of Fair Trading for the lodgement of an annual summary of financial affairs.
Moved: John Reynolds, seconded: Jay Ellard. Carried.
Election of officers and committee:
President – Richard Bomford (Claire Lupton/John Reynolds).
Vice President – Jay Ellard (Pat Jones/John Reynolds).
Secretary – Claire Lupton (Pat Jones, John Reynolds).
Treasurer – John Reynolds (Claire Lupton/Pat Jones).
Committee members: Pat Jones, Gordon Beattie, Eric Myers (C Lupton/Jay Ellard).
Fundraising committee members: Pat Jones, Val Little, Gordon Beattie, John Reynolds, Claire Lupton (C Rogers/Jay Ellard).
John Reynolds thanked Val Little and Gordon Beattie for their exceptional work throughout the year, especially for fundraising events.
Friends of the Old Bega Hospital Annual Report, 1 July 2019 - 30 June 2020
The Friends had another good year, with the best news the progress being made with restoration of the main building. Fundraising continued through successful events including Trivia Night, Raise the Roof Spring Fair, and the annual Travel Raffle. We put out four editions of the Friends Newsletter to promote what happens and will happen at the Old Bega Hospital community cultural centre. Events were affected by Covid19 restrictions from early 2020, with preparations postponed for community events in the second half of 2020. The 2020 raffle will go ahead, but with different prizes and online sales. The Friends' financial position is strong.
Trivia Night was on 3 August 2019 at the Tarraganda Golf Club. Those who have been before know what a fun night it is. Daniel Doody was quizmaster once more. Woolworths and many others donated prizes, and many people baked cakes and biscuits for the cake raffle. The Friends banked $1,500, including some memberships and raffle ticket sales.
The annual Raise the Roof Spring Fair was held on 27 October 2019. It was year 1 for the VEGEMITE® Cooking Competition, with help from the Country Women's Association and Nelleke Gorton. Brett Rogers ran the dog jump, Jamie Forbes organised the music including the Bega Brass Band, the Kalaru Dancing Dogs did their thing, and many Bega district businesses donated prizes for the Chocolate Wheel. Artisans demonstrated their skills and did quick workshops for those interested in having a go. Many thanks to the dedicated team of volunteers for the many hours of work that go into organising and running the day. Thanks also to Council for financial help. Full report in the Summer 2019/2020 newsletter.
The $3,000 travel voucher prize for the raffle was drawn on 11 February 2020 and won by Nicola Higgins. She got it just in time to get away before the Covid19 lockdowns began. Ticket selling was interrupted by some very hot days, and some very smoky days from the bushfires. Proceeds after paying for the prize and printing the tickets, were $2,300. Many thanks to the volunteers who sold tickets on the street, publicising the plans for restoration of the OBH Community Cultural Centre as well as raising funds to help fit out the building once restoration is complete.
The Friends committee put quite a lot of work into planning to plant trees and shrubs around the boundaries of the site, so that they could grow while rebuilding work was under way. In the event first the drought made conditions unsuitable, and then the prospect of a shortage of funds for the building work meant we have put landscaping on hold. We will have another look at it when the financial position becomes clearer. Very nice to have had some rain in the meantime.
Progress with the rebuilding is steady, with a lot of steps along the way. The Reserve Land Manager, which is the community group which manages the buildings and site for Crown Lands, the owners, finalised the funding deed for $3m from the Regional Communities Development Fund, got a further $421,000 from Crown Lands, engaged Public Works Advisory as project manager, finalised Sibling Architects' concept design for Stage 1, got the development application through Council, and is about to let a contract for architects to do the detailed design which will enable issue of a construction certificate and engagement of a builder. Building work should commence in the first half of 2021 and be completed about the middle of 2022 - if all goes to plan.
The Friends had about 50 financial members at the end of the financial year. The committee has been meeting monthly. A fundraising committee meets as required to organise events and fundraising. The newsletter has been issued quarterly. The Facebook page and website have been kept up to date. The finances are healthy (see financial report for details). The Friends is run entirely by volunteers.